Administrative Assistant for Operations


Iowa Legal Aid is seeking to fill an Administrative Assistant for Operations position in its Central Administrative Office in Des Moines.  This position is under the supervision of the Deputy Director for Finance and Operations.


Responsibilities:  The Administrative Assistant for Operations will assist the program’s Deputy Director for Finance and Operations with the day-to-day fiscal and administrative operations of Iowa Legal Aid, including, but not limited to the following:   



  • Programwide requisitions and purchasing.
  • Grant administration, including budgeting and preparation of grant reports. 
  • Coordination of program events such as Work Group Days.
  • Coordination of building/facility leases
  • Coordination of professional liability, general liability and multiperil insurance documents and applications


Financial Management

  • Review of monthly accounts payable, journal entries and travel and expense claims.
  • Preparation and review of reports as requested. 


Information Technology

  • Planning, coordination and implementation of the acquisition of equipment, software and support related to the program’s telecommunications, networking and computer systems. This also includes office equipment such as printers and fax machines.
  • Management of the program’s telecommunications systems including implementation of programming changes and upgrades. 
  • Management of Iowa Legal Aid’s websites and other technology projects.
  • Enrollment and termination of software accounts for staff and volunteers.  



  • Other duties assigned by the Deputy Director for Finance and Operations.


Qualifications:  Understanding of accounting principles; excellent writing skills; interest in working with the problems confronted by low-income Iowans; able to work as part of a team; highly organized with a proven ability to meet deadlines; competence with technology; excellent problem-solving skills.


Closing Date:  Applications accepted until position filled.


Salary/Benefits:  Salary dependent on experience.  Excellent fringe benefits which are competitive with comparable positions in the legal services community.


Applications:  To apply, submit letter of application, resume, recent representative writing sample, salary history and expectations, and names, addresses and telephone numbers of at least three professional references to:


Nick Smithberg

Iowa Legal Aid • 1111 Ninth Street, Suite 230 • Des Moines, Iowa 50314-2527

Equal Opportunity Employer


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